The 3-Step Guide to Effective Binder Organization for Students

If your child’s backpack is overflowing with crumpled papers and chaos, you probably know just how hard it can be to help them effectively organize their schoolwork. For students who struggle with executive functioning skills, one of the most common challenges is organization. This often carries over to impact their grades and performance - they can’t find that homework assignment (“I knew I had it somewhere!”) or English notes are buried somewhere in their math notebook. Teaching children how to implement and maintain an effective binder system to manage their school work can be a game-changer. It improves their performance and success at school, and the process itself strengthens several of the key executive functions they will need for the rest of their lives.

This simple, 3-step guide can help support that effort, but be sure to collaborate and create the system together instead of doing it for them. It is a perfect opportunity to learn how and why these kinds of systems work, and this understanding is crucial for them to successfully maintain that system after it’s been established.

CHOOSING THE RIGHT BINDERS

First, take a field trip together to go binder shopping. Look for their favorite colors or designs to help create a sense of personal investment and pride from the start, and try to choose binders that are durable and can endure the rigor of the school year.

Depending on the number of classes and amount of paper content your student has, consider working with one extra large binder and adding dividers to separate each class, or if there is substantial content, create one binder per subject. If you choose to create one per class, a good rule of thumb is to use 1-2 inch binders that provide enough space for content inside the binder and for all of the binders to fit comfortably in a backpack.

Lastly, having an extra binder to hold past work is also recommended. This way, your student doesn’t need to carry every piece of old content each day, and it is safely stored away for future reference, final exams, etc. For example, finished projects, tests/quizzes, assignments, and notes can all come in handy when preparing for comprehensive summative assessments. Referring back to old feedback can also improve performance on new content. As students review content in their current binders to decide what can be moved to the ‘old content’ binder, they are also developing their executive functioning skill of prioritization.

ORGANIZING WITH DIVIDERS

Inside each binder, use dividers to separate different sections. If using one binder for all classes, the dividers will usually be structured based on each class. If you are creating one binder per class, look at how the course content is broken up (ie. notes, quizzes, and tests). If the course doesn’t have a clear format for organizing content, consider the following categories:

● Class Notes

● Assignments

● Tests and Quizzes

● Homework

Involve your child by strategizing together on what method would be best for the dividers, and ask them to label each divider clearly and consistently. This simple act helps reinforce your child’s executive functioning skills, particularly organization and working memory.

While it is considered best practice to maintain a separate agenda to track daily class activities, announcements, and homework, an alternative option is to create a checklist for each class and store it at the front of each class’s binder (or divider). Either way, using this to track each day’s homework and upcoming due dates will help enhance their task initiation and completion skills.

REVIEWing AND EVOLVing

Set aside time each week to review the contents of the binders together. This not only reinforces the organization but also provides an opportunity to discuss upcoming deadlines and areas needing extra attention. If your child struggles with executive functions, such as planning and organization, regular review sessions with a tutor can be particularly beneficial. They might even benefit from supplemental tutoring focused on executive functioning skills.

As your child becomes accustomed to the binder system, encourage them to take ownership of their organization. Ideally, it should naturally evolve and adapt to your child’s needs. If a certain setup isn’t working, show them it’s normal to adjust and make changes. Each week, as they sort and file the content in appropriate sections, note any moments where they feel like something doesn’t have a good section to call ‘home,’ or if there is a section that seems to stay relatively empty/unnecessary. Ask them to consider what kind of new category might be better suited.

By cultivating these habits, you’re not just organizing schoolwork—you’re building essential executive functioning skills like self-regulation, task management/initiation, organization, prioritization, planning, and metacognition.

Written by Brandi R.

Strategic Organizational Systems for a Successful School Year

With the start of a new school year, it is the perfect time to lay a strong foundation for success through the use of student organizational systems. From transforming cluttered corners into calm and cozy workspaces, to navigating the chaos of lockers, backpacks, and binders, strategic systems provide students with the essential tools to manage their workload with ease.

Crafting an Effective Home Workspace

Crafting and nurturing an environment conducive to focused study time is a fundamental aspect of academic success. To establish an efficient home workspace, consider these key factors. Opt for a quiet and well-lit area. A dedicated room or a corner within a room can provide the calm vibes needed for optimal concentration. Adequate lighting and comfortable yet supportive seating also help to sustain study sessions. Assign a specific place for each item on and around the desk. By creating labels and designating spots for supplies, workflow becomes more streamlined. Introducing daily, weekly, and monthly decluttering checklists empowers students to maintain their workspace and keep it more efficient. For those who struggle with task initiation or require frequent breaks, employing time management tools, such as timers or alarms, can be beneficial. Lastly, personalize the workspace with items like fairy lights, potted plants, cheerful office supplies, or framed family photos to foster an inviting and warm atmosphere.

Maintaining a Clutter-Free Backpack

Backpack organization is essential for management of school materials and staying on top of school assignments. Begin by designating distinct pockets for various items like phones, calculators, snacks, and writing utensils. Adding labels to each compartment or pocket can help maintain order as well. Preparing the backpack the night before school not only alleviates the dreaded morning rush, but also reduces the likelihood of forgetting crucial assignments or items. Regular sessions for tidying up, whether on a weekly or monthly basis, are essential for decluttering compartments and discarding old trash or papers. A laminated backpack checklist serves as a practical tool to ensure all essentials are prepped and packed each day.

Utilizing a Binder or Accordion File System

By creating a system to keep school assignments and papers neat and organized, students will easily be able to access their homework and class materials and be more prepared for quizzes, tests and long-term projects. Students should choose the best system based on their individual needs and preference, whether it be a traditional binder, a Trapper Keeper or Case-It, or an accordion folder system. It’s beneficial to use dividers and tabs to assign separate sections for each school subject. Color-coding offers an effective method for distinguishing subjects and assignments. Sheet protectors protect important papers from wear and tear, and keeping a three-hole punch at home facilitates easily adding unpunched papers into the binder. Consistently dedicating time each month to declutter, organize, and eliminate outdated papers ensures efficiency throughout the school year.

Unlocking the Key to Locker Success

A clean and tidy locker can make passing periods more efficient and help prevent students from losing school supplies and assignments. Purchase shelving and compartments to optimize locker space, making it functional for the assortment of necessities. Nowadays, there are many options for magnetic organizers or hooks to add to the locker's functionality. Placing a laminated class schedule within the locker aids in packing materials according to class order. Keep only the essentials in the locker to avoid a mess and schedule a weekly time for locker clean out. As with the home workspace, items such as pictures, uplifting quotes, or decorative magnets can instill a personal touch.

By embracing strategic systems as those outlined above, students can elevate their organizational skills, setting the stage for a successful school year!

Written by Laine J.

Curing Those Homework Time Blues

Homework time can be one of the most stressful times of day. After all, kids already spend 6-7 hours per day at school and are then asked to do even more work once they get home. This can feel frustrating and draining. By putting structures and positive practices into place, homework time can become more manageable and feel pleasant for the whole family. While tutoring is a great option for support, there are steps you can take to create the perfect homework routine for your family.

Set up a Daily Routine

One of the first steps you can take at home is to set up a dedicated workspace for your children for their homework time block you set each day. This space should be inviting and distraction free. Although your children may initially complain and whine, setting up a system where they put their cell phone and other electronic devices away in a specific spot during their homework block will greatly reduce distraction. If you stay consistent with this practice, they will soon build good habits that will translate to other independent work time.

Use Sustained Attention Tricks

Sustaining attention during work time can be particularly challenging for students with ADHD and executive function deficits. One helpful strategy you can try if you have a child who struggles with this is body doubling, a technique where you sit quietly in the same or an adjacent viewable room to model focused work time. This makes your child feel more comfortable and encourages completion of tedious tasks that might otherwise be neglected. For those who still have difficulty, students can also try to stimulate one of their senses by using a fidget or putty in their non-dominant hand, sucking on a mint or listening to soft instrumental music. By giving their bodies something to do, it can enable their brain to focus better on the work task at hand.

Set Movement Breaks

Each student’s attention span is unique. Some kids can sit for an hour straight and some need a brain break every ten minutes. Whatever the case may be for your children, you can set a timer for each of their work cycles and then encourage them to get up and move their bodies for five minutes to reset. The trick is to learn how long they can work before losing focus, as you want to catch them for a movement break just before. To reenergize, they might like to jump on a small indoor exercise trampoline or have mini dance party to their favorite song. To recenter, they can try choosing a couple yoga poses or stretches that they enjoy. The key is, however, to structure your kids’ movement breaks so that they know after five minutes they need to get right back to work.

Find Pick-Me-Ups

Let’s face it, homework isn’t always fun. Finding small ways to make the time a little more enjoyable is important. Some ideas your kids can try (depending on their age) include: having a stuffed animal nearby, eating a small handful of their favorite snack after each task, having a family pet sleep at their feet or setting up a homework date with a friend. Study time can also feel more pleasurable by turn studying into a game or to use a white board with fun colors and visuals for practice.

Develop Metacognitive Practices

Encouraging your kids to attempt their homework assignments independently first is a great way to foster independence. You can offer small colored Post-It Page Markers to your children to flag items that feel confusing or difficult and invite them to check in with you near the end of their homework block for assistance. Having them communicate what they do versus do not comprehend enables them to build important metacognitive skills.

Written by Krista G.

Start the Morning Off Right: Tips and Tricks to Create a Smooth Before-School Routine

Has your family’s morning routine become a race to get out the door? With a consistent, peaceful morning routine, you can help ensure that your kids get to school on time and that they are prepared for their day mentally, physically and emotionally. Here are some tips and tricks you can try with your kids to help them start their day off right!

Prepare the Night Before

If your mornings tend to feel rushed, try creating a ‘night before’ organization checklist to tackle some of the to-dos before the busy morning even arrives. Some items your children can accomplish the evening before include: putting their homework and belongings into their backpack, packing their lunch, filling their water bottle and picking out their outfit. Not only does this allow your children to check items off their morning list, but it also reduces the stress of having so many morning to-dos.

Let a Little Light In

Building appropriate sleep and waking habits are instrumental to your kids’ wellbeing. With a good night’s sleep and sunlight cues, your children might wake naturally without the use of an alarm clock. This synchronizes the body’s biological clock and increases immunity and mood. Since it’s not always possible to wake with the morning sun, there are also really cool electronic tools, such as Hatch, that can illuminate a mock sunrise and even play peaceful morning sounds, like chimes or birds.

Set Clear Expectations

In particular for little ones, it is beneficial to create a morning routine checklist to set clear expectations for your children. This checklist can be hung in a central area of your home, like on the refrigerator in the kitchen, and can incorporate the use of choice items, such as stickers or dry erase markers. The list should be clear and concise, yet the level of detail can vary depending on your kids’ age and degree of independence. Younger kids frequently enjoy charts with visual cues. Older kids tend to do fine with a simpler format. It generally works best not to allow the use of electronics during the block of time before school so that your kids can stay focused on the tasks at hand.

Practice What You Preach

In order for your children to learn good habits, it is imperative that you, as the parent, model the behaviors you wish to see from them. Hopping out of bed, getting dressed and brushing your hair and teeth are behaviors your kids will expect to see from you before they follow suit. Sitting down for a balanced breakfast, whether it be a quick protein smoothie or a more elaborate oatmeal bar, is another important routine to have as a family. Kids look to their parents as role models, even when it comes to building their morning time management skills.

Use Fun Weekly Rewards

Offering your kids a weekly reward for leaving for school on time five days in a row might be just the extrinsic motivation your kids need while they are developing their good habits. Providing them the opportunity to earn a Friday afternoon hot cocoa or ice cream treat is a great way to increase their buy-in. You can keep a simple sticker chart in your vehicle for tracking and motivation purposes!

Written by Krista G.

HOW TO HELP PREPARE YOUR CHILD FOR FINAL EXAMS

With the end of the semester approaching, many secondary students are feeling anxious about their final exams. As a parent you can incorporate specific practices in your home to help your child feel more at ease and make their testing experience a positive one. Here are five useful tips to help your student enter their exam week with confidence and ease.

Get Clear on Expectations

Before your child dives right into the studying process, set aside time for a brief check-in to offer support and encouragement. Taking a few minutes to go through your child’s course materials and communications from teachers together can ensure your learner has a complete, accurate list of all test and project requirements. Making a to-do list for each course is a huge help! If your child has any gaps in materials or understanding, you can suggest they reach out to a classmate for guidance or you can help your child craft a message to their teachers to clarify expectations.

Create a Visual Plan

It is extremely beneficial to create a visual plan that includes the dates of all of your child’s exams and a study plan for each day for 1-2 weeks prior to the test dates. You can use a large month-view wall or desk calendar or create a multi-week sticky note calendar  that allows for manipulation of information as plans change. With your guidance, your child should be the one to actually fill in the details on the calendar with colors and markings they enjoy so that they feel in control of their own study plan. Encourage your student to make a logical plan based on how much preparation is necessary for each exam, the actual date of each test, as well as any other activities they need to work around during those weeks. Your child might need a gentle reminder that it will be best to study multiple days for each exam.

Block Off Time to Study AND Time for Breaks

Setting up an efficient study schedule often requires time for the actual studying to take place and time for rest, movement or recharge. For each study day, it is important that your child blocks off chunks of time in this manner. For the available study time, suggest a certain pattern based on your child’s unique needs. One method that might be useful for final exam preparation is the Pomodoro Technique, where a student uses a timer and takes a 5-minute brain break after each 25-minute study period. After 4 study rounds, the student can take a well-deserved longer break to eat and do something enjoyable for an agreed upon time. You can even incorporate a reward system with this study model if it is beneficial for your learner.

Use Tailored Study Techniques

There are many useful study techniques and some might work better for your child than others. It can be very helpful to have a dialogue with your child prior to their study time each evening to ensure they are making logical technique choices based on the subject matter they need to review. You can offer to quiz your child over material once they have reviewed information independently, or they can flip the role and try to teach you or a sibling the information they are learning to really make sure they are clear on the concepts. More than anything, however, it is incredibly important for you as a parent to maintain a positive outlook so your student feels good about the work they are doing and the support you are offering.

Focus on Health and Wellbeing

Since your child will be expending great amounts of energy on assimilation and retention of information, it will be essential that they drink plenty of water and eat ‘brain’ foods and balanced meals with limited sugar. They should also aim to get at least 8 hours of sleep each night. To help calm their nerves, you can also suggest they set up a daily ritual to destress, such as spending 10 minutes using items from their calm down kit each morning, afternoon and bedtime during their final exam week. Throughout the week it will also boost your child’s mood and confidence if you find opportunities to acknowledge their hard work and let them know that their personal best is always good enough for you.

Written by Krista G.

Organization: Tips for Creating and Maintaining an Inviting Home Workspace

Did you know that having a clean and organized personal workspace can actually have psychological benefits? Studies show that having a well organized and clean workspace can increase persistence by as much as 84 % and help sustain attention longer than a messy one. With summer vacation coming to an end, now is the perfect time to begin getting organized and work with your child to create their own personal workspace for the upcoming academic year. Providing your child with a dedicated home work space is a wonderful way to instill responsibility over personal space and develop an organizational foundation. Here are a few ideas to create a winning workspace!

Encourage Use of This Space with Personalized Details

Find fun ways to personalize the desk or work area and tailor it to your child’s specific interests! For younger kids this might be a little framed photo of their pet or family or some fun posters! For older kids this might be adding some twinkle lights or small plants! Adding some inviting elements to make the space peaceful and cozy help invite your child to want to spend more time in their workspace. You could also give it a name like “Katie’s Home Office” or “Jeff’s Work Cave” to make it extra special to them.

Design the Ideal Workspace

An ideal workspace for your child will have a desk with plenty of space to write and draw on and perhaps a few cubbies, drawers or shelves nearby. It is best if the space is quiet and removed from extra stimuli as much as possible (not by a TV or right in the middle of the living room). Keep only the most necessary items present on the desk space so that it isn’t cluttered. Use shelves and drawers to store papers, folders, books, writing utensils etc. It can be helpful to label specific spots for things so that everything has its designated space.

Make an “All Tidy” Reference Photo

When you first set up this workspace, take a clear photo of how everything looks and where each item is. Print the photo out and tape it to the desk or a clipboard. This serves as a wonderful visual cue for how to maintain organization and cleanliness in the space from day to day.

Create a Routine to Keep It Clean

At the end of each work session, your child should do a quick 5 minute tidy up of their space. You could even make them a little written check list with items like “throw away any trash”, “put away extra papers”, “pack homework into back pack” “tuck in chair” etc. They can use their “all tidy” reference photo to try to make sure they leave their space looking the same way each day. Once a month, do a de-clutter session to pack away papers, books and other items not needed anymore. An incentive for keeping their space clean and tidy might be getting to buy new decorations or special office supplies for their desk every once in awhile!

Written by Laine J.